Agenda and Minutes Management system provides a workflow framework to:

• Enhance collaboration between city departments.
• Provide real-time view of approvals and updates.
• Provide a comprehensive view including supporting documentation, history, and user comments.
• Enable tracking agenda items through the request, approval, scheduling, and minutes creation process.
• Automate meeting and agenda scheduling.
• Create meeting minutes.
• Publish agenda and meeting minutes documents to document management software.
  

Present mode of operation in Cities and Counties:

• Agenda items manually tracked and scheduled
• Minutes automation software is currently Word Basic
  
• Agenda and minutes published to DocDepot system

Mode of operation with eAgenda system in place:

• Automate agenda item requests
• Automate agenda item approvals
• Automate agenda creation and meeting scheduling
• Automate meeting minutes creation
• On-line user help
• Group-based system security
• Web-based deployment requires no program installation
• Data stored in SQL Server backend database
• Point and click graphical user interface
• Comprehensive system serving all departments
  

Software Modules:

• Agenda Request Management
• Workflow Engine
• Agenda Development
• Agenda Publication
• Minutes Development
• Minutes Publication